Administrative/Accounting Assistant (Halifax – Quinn St.)
Published June 5, 2024
We are seeking a keen administrative professional to join our team as Administrative/Accounting Assistant.
The Administrative/Accounting Assistant will facilitate all accounting functions for the office and a variety of administrative tasks to ensure excellent client service and smooth and efficient workflow. Back-up coverage for reception will also be included in this role.
Location: Halifax – 2016 Quinn Street
Work Schedule: Standard work hours are 35 per week. Some flexibility and occasional overtime may be required.
Key Areas of Responsibility
- Provide ongoing accounting support to the staff and lawyers at the office
- Work collaboratively with the firm’s Accounting group to ensure established procedures are followed
- Complete all functions pertaining to the Trust Account
- Preparation of invoices for all billings at the Office
- Issuing cheques for all property closings
- Preparation of bank deposits
- Completion of bank reconciliations
- Liaising with lawyers and others staff on a regular basis regarding accounting requirements
- Coordination of accounts payable and accounts receivable for the office
- Answer procedural questions regarding accounting as needed
- Completion of Service Nova Scotia e-submission transfers
- Opening and closing of files
- Coordination with management of any facilities requirements, including dealing with 3rd party contractors, when required.
- Policies/Procedures – Ensuring adherence at all times to firm policies and procedures that have been established
- Back-up Support & Coverage – Where accounting work is completed and in the situation where colleagues are on vacation or otherwise away from the office, assisting with fellow staff members’ responsibilities to ensure the office operates at optimum efficiency and service standards.
- Other – Additional duties as assigned based on the firm’s requirements
Qualifications
- Post-secondary education in business or accounting along with 1-3 years of administrative/accounting experience is ideal. However, we understand that strong candidates come from a wide range of backgrounds, and we are happy to consider any combination of education and experience.
- Prior law firm or professional services experience and understanding of billing procedures and money transactions are assets
- Knowledge of Trust Rules and Regulations or interest and aptitude to learn
- Strong mathematical skills are essential and an understanding of accounting principles would be ideal
- Experience working with the public is an asset
- Accurately follows instructions and asks questions to clarify requirements & ensure work is done properly
- Organized, highly detail-oriented, and able to effectively prioritize
- Energetic and flexible team player, willing to pitch in wherever necessary
- Ability to work independently with minimal supervision
- Takes initiative and able to effectively problem-solve
- Strong interpersonal skills and ability to remain calm under pressure in a fast-paced environment
- Professional and tactful communication style with strong grammar and spelling skills
- Strong written and verbal communication including excellent telephone skills
- Quick and accurate keyboarding skills
- Technologically strong – Accounting software, Word LX, Excel, document management software, Outlook, Zoom, banking and debiting systems
If you are interested in this fast-paced role and meet the requirements, please apply with your resume and cover letter to careers@pattersonlaw.ca.
About Us
Patterson Law is an established Nova Scotia law firm with offices in Truro, New Glasgow, Halifax, Bridgewater, and Pictou and with clients whose interests range from global to purely local. Our more than 150 lawyers and staff are dedicated to meeting our clients’ diverse legal needs. We endeavour to maintain the highest standard of service to our clients. This can only be accomplished by employing qualified, educated, and motivated staff.
We are pleased to offer our staff a competitive salary, group insurance coverage, and pension plan membership after a year.
Patterson Law hires on the basis of merit. We are committed to employment equity and welcome diversity. Applications are encouraged from all interested and qualified individuals.
Internal and external candidates will be considered simultaneously for this posting.